BRIDGE AND BAY GARDEN CLUB BY LAWS
This organization shall be known as: Bridge and Bay Garden Club, hereafter referred to as the ‘Club’.
To encourage interest in all phases of home gardening, better horticultural practices, civic activities, the principles of artistic design and the conservation of natural resources.
Section 1: Eligibility
Any person sincerely interested in the objectives and purposes of this Club, able to meet requirements of active membership and who was a guest at one general meeting, shall become eligible for membership.
Section 2: Retaining active membership
To retain active membership a member must share in the work of the Club, pay full annual dues, is encouraged to participate in the Coronado Flower Show and the Club’s fund raising and attend at least five meetings each year. Such a member is entitled to all the rights and privileges of Club membership.
Section 3: Associate members
Any active member in good standing for at least one year may apply in writing to the Board of Directors for associate membership. Associate members shall have the privileges and rights other than voting and holding elected office.
DUES AND ASSESSMENTS
Active membership dues shall be $30 per year payable no later than June 1st. Association membership dues shall be $35 per year, payable no later than June 1st. Members whose dues are not paid by August 1and who have been duly notified, shall be dropped from membership.
To be reinstated, a delinquent member shall pay current dues. Dues will be prorated after January 1st. The fiscal year shall be from July 1 to June 30.
Section 1: Elected officers
The elected officers shall be president, first vice president, second vice president, recording secretary,corresponding secretary and treasurer. The officers shall perform the duties provided in Article VI and such other duties as are prescribed for the office in these bylaws, by the executive board, or in the adoptedparliamentary authority. Their term of office shall begin at the close of the June installation meeting.
Section 2: Executive board
There shall be an executive board consisting of the officers and committee chairmen appointed by thepresident.
DUTIES OF OFFICERS AND PARLIAMENTARIAN
Section 1: President
The president shall preside at all meetings of the Club and executive board meetings, state and put to vote all questions of order and have general supervision of the Club. The president may call special meetings. Each year the president and executive board will appoint two members to review the treasurer’s records. Together they will also appoint chairmen of the following committees: Civic Interest, Christmas Luncheon, Communication, Conservation, Historian, Horticulture, Installation Luncheon, Flower Show, Hospitality,Membership, Publicity, The Villa, Ways and Means, and Yearbook. She may call for special projects with the consent of the Executive Board.
The president shall be an ex-officio member of all committees except the nominating committee.
Section 2: First Vice President
The first vice president shall be chairman of the major fund raiser and conduct the business of the Clubduring the absence of the President.
Section 3: Second Vice President
The second vice president shall be in charge of programs and perform duties prescribed by the president.
Section 4: Recording Secretary
The recording secretary shall keep records of the meetings of the Club and shall be custodian of all recordsand papers of the Club.
Section 5: Corresponding Secretary
The corresponding secretary shall conduct all correspondence, keep all letters on file and send notices ofspecial meetings.
Section 6: Treasurer
The treasurer shall collect dues, pay bills, keep an accurate record of all receipts and disbursements and shall have custody of all monies. She shall report at each meeting the balance in the treasury and give a complete record at the annual meeting. In the event of the treasurer’s absence or illness, the president and vice president are authorized to sign checks.
Section 7: Parliamentarian
The parliamentarian shall be appointed by the president. The parliamentarian shall decide forms of procedure such as listed in Robert’s Rulesof Order, Newly Revised, when not conflicting with the bylaws of the Club
Section 8: Past President
The past president shall serve as Ex Officio member of the executive board. This action is in line with ourinformal policy to keep our past president active and involved on our executive board.
There shall be the following standing committees: Civic Interest, Christmas Luncheon, Communication, Conservation, Flower Show, Historian, Horticulture, Hospital, Installation Luncheon, Hospitality,Membership, PubliCity, The Villa, Ways and Means, and Yearbook. The president and executive board may appoint other committees.
Section 1: General Meetings
The general meetings of the Club shall be held on the fourth Monday of each month. Any necessarycancellations or changes of time or date of a meeting shall be made by the president and one officer
Section 2: Executive Board Meetings
The executive board shall conduct the general business of the Club, consider all questions of policy, create committees and present its recommendations to the general membership for action. Each year the president and executive board are to appoint two people to review the treasurer’s records, appoint all committee chairmen and meet at the discretion of the president. When necessary the president may change the date or cancel the meetings of the executive board. The out-going President will serve on the Board as President Emeritus.
Section 3: Annual Meeting
The annual meeting shall be held in June. Installation of officers shall be held at the June meeting.
Section 4: Quorum
A quorum for both general meetings and executive board meetings shall be ten members.
Section 5: Special Meetings
With three-days notice, if possible, this meeting may be called by written request of two board members andthe president.
The June executive board meeting will be a joint meeting of the outgoing board and the newly-elected officers and committee chairmen.
Robert’s Rulesof Order, Newly Revised, shall be the authority and govern this Club in business procedures on all points not covered by the bylaws.
Section 1: Nominations
The nominating committee shall consist of a chairman appointed by the president and two members elected by the general membership in February. The slate of officers will be presented at the March meeting and voted on at the May meeting. Section 2: Permission – Nominations for election of officers may not be made unless permission of the nominee is obtained beforehand.
Section 3: Voting
Voting for officers shall be by voice or show of hands unless a second slate is presented, in which case the voting shall be by written ballot.
Section 4: Terms
Terms of office shall be one year starting at the close of the June installation meeting.
Section 5: Installation
Installation of officers shall take place in June.
Section 6: Holding Office
Officers may hold an office more than once, but no more than two consecutive terms except when Board action 0verrides. An officer shall hold only one office at a time.
Section 7: Vacancy in Office
Should a vacancy occur in an office, including that of the president, the executive board shall fill it.
The bylaws may be amended at any regular meeting of the Club by two-thirds vote of those present, provided the proposed amendment
has been submitted in writing at the previous regular meeting. They may be amended with notice at the annual meeting by a unanimous vote.
This Club is irrevocably dedicated to social welfare purposes and no part of the net income or assets of this organization shall ever insure to the benefit of any officer or member thereof or to the benefit of any private persons. Upon the dissolution of this Club, its remaining assets, after payment or provisions for payment of all outstanding debts and liabilities of this Club, shall be distributed to a nonprofit Club in Coronado, CA., which is organized and operates for social welfare purposes and which has established its tax exempt status under Section 501C(3) of the Internal Revenue Code.
501/c}(3) ORGANIZATION EXEMPT REQUIREMENTS
Section 1: Said organization is organized exclusively for charitable, religious, educational, or scientific purposes, including, for such purposes, the making of distributions to organizations that qualify under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Section 2: No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof.
Section 3: No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.
Section 4: Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170 (c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Section 5: Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the correspondingsection of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.